Projektbeschreibung:
Location: Berlin .Duration: Permanent contract following a six months probation period .Opening date of application: 26 November 2009 .Closing date of the application: 1 January 2010 .Starting date of the contract: Mid-February .Monthly Remuneration: €3,000.00 gross, subject to taxation and social security deductions and including health insurance. .40 hours per week. ..Background..The Task Force for International Cooperation on Holocaust Education, Remembrance and Research (ITF) currently has 27 member countries. It consists of more than 300 delegates, representing governments as well as non-governmental organizations. Twice a year, these delegates come together for the ITF Plenary Session. The ITF also hosts several intersessional meetings throughout the year. ..The purpose of the ITF is to place political and social leaders’ support behind the need for Holocaust education, remembrance and research both nationally and internationally. To this end, the ITF diplomats and experts formulate policies and recommendations on political, educational, academic and remembrance issues related to the Holocaust. The ITF also reviews and funds multilateral projects that seek to promote Holocaust education, remembrance and research. ..Headed by the Executive Secretary and composed of three staff members and an intern, the Secretariat coordinates the ITF’s activities. It provides support and advice to the ITF Chair, assists with the organization of the bi-annual Plenary and other ITF meetings, represents the ITF at international meetings, processes project proposals and facilitates the flow of information among ITF delegates and vis-à-vis external interlocutors. The Secretariat is also responsible for the ITF website and hosts the ITF’s institutional archive. ..The ITF‘s Secretariat is recruiting an Office Management Assistant. ..Tasks and Responsibilities ..Within the Secretariat and under the guidance and direct supervision of the Executive Secretary and the Communication and Program Officer, the following tasks and responsibilities will be assigned to the Office Management Assistant: . • Perform day-to-day administrative duties, such as dealing with incoming mail and phone calls. • Manage the office calendar and appointments for the ITF Executive Secretary. Make all necessary travel arrangements for the staff members of the ITF Secretariat. • Provide technical assistance in the run-up and during meetings . • Perform basic bookkeeping work, cooperate with the tax lawyer and prepare budget overviews . • Create and update templates for standard documents used by the Secretariat . • Systematically organize and maintain records . • Systematically maintain and update the ITF contacts database, prepare mailing lists and deal with all enquiries related to contact data . • Serve as key administrative contact point for the registration process for ITF meetings and deal with related enquiries . • Provide for the administrative coordination of the ITF’s annual grant process . • Oversee all deadlines pertaining to the work of the ITF. ..Candidate’s Qualifications..Candidates should provide the necessary work permit for Germany. Qualifications include:. • Six years of professional experience or university degree and three years of professional experience . • Excellent English language skills (both written and spoken) and professional fluency in German; any other language desirable . • Experience in executive/office management assistance . • Advanced computer skills of Microsoft Word and Excel . • Attention to detail ??Ability to learn quickly . • Strong sense of responsibility . • Systematic and structural way of thinking . • Ability to remain calm in stress situations and flexibly deal with the requirements of a highpressured and fast-paced office environment . • Good interpersonal skills and ability to establish and maintain effective working relationships with people of different cultural backgrounds . • Interest in working for an international organization that promotes awareness of the Holocaust . • Availability for occasional duty travel. ..Further Details ..Candidates should email a letter of motivation, their CV and two letters of recommendation with contact details by 1 January 2010 to recruitment@holocaust-taskforce.org ..Incomplete applications and applications received after the deadline will be rejected on formal grounds. ..Written enquiries may be sent to recruitment@holocaust-taskforce.org before 18 December 2009. Please do not call the Secretariat. ..Candidates may be asked for a phone and a personal interview between 5 and 16 January 2010. The selection process may also include a written test..
Kontakt
eMail: recruitment@holocaust-taskforce.org